Conewango Township Board of Supervisors
4 Fireman Street Warren, Pennsylvania 16365
A G E N D A
September 26, 2016
1. Call to Order
2. Pledge to the Flag
3. Minutes of the Last Meeting
4. Treasurer’s Report
8. Outstanding Bills;-General Fund $14,633.29 – Starbrick $742.10 Liquid Fuels $44,483.35 – :::: Total $59,858.74
9. Police Department Report
10. Road Department Report
11. Old Business
A. Warren County Dirt, Gravel & Low Volume Road Grant Program (2017) Grant Proposal- need hourly rate set for labor and equipment
B. Deposit Accounts; ErieBank proposal
C. Approve Panel for Workers Comp
D. Resolution 2016-19; Amendment to the Articles of Incorporation for CTMA
E. NWMA; Adopt Resolution 2016-20; Act 537 Special Study
F. Nathan Street Project Update
G. Starbrick Fire Dept Agreement review
H. Energy Advisors – RE: Penelec bills
I. Barley Home
J. Housing Authority Plowing
12. New Business
A. Schedule Budget Workshop sessions
B. Northwest Regulatory Disclosure
C. Set Trick or Treat hours
D. LTAP Class – Workzone Traffic Control
Conewango Township Board of Supervisors
Regular Meeting September 26, 2016
The regular semi-monthly meeting of the Board of Supervisors of Conewango Township, Warren County, and Warren, Pennsylvania 16365 was held, Monday, September 26, 2016 at the Township building, 4 Fireman Street.
The meeting was called to order at 6:00 P.M. with Edward Seebeck, Vince Duckett and Jeff Zariczny in attendance.
The pledge to the flag was recited.
The reading of the minutes of the September 12th, 2016 meeting were dispensed with and were approved as presented.
It was moved by Jeff Zariczny to approve the Treasurers report as presented. Carried unanimously.
The following visitors attended:
Randy and Karen Sleeman
Jim Page – Jim represented the Starbrick fire department. He discussed the townships opportunity to hook in to the fire departments existing generator. Following further discussion on matters related to the generator, the Supervisors requested for Jim to quote out two prices for different hook ups.
Jim also raised the agreement related to the parcel of land, the township secretary recited the changes the fire department board were asking for. The Supervisors are satisfied with the changes presented. The Solicitor will revise the agreement with the proposed changes and bring it to the next Supervisors Board meeting on October 10th for review. The fire department next board meeting is October 11th.
For the matter of the culvert by the pavilion, a 36” x 20’ piece is needed and it was approved for the road department to go ahead and get that pipe installed.
COG Care – Health Memorandum aka PA Municipal Health Insurance Cooperative- no action
David See – RE: Lindell & Maney LLC – no action
Warren Co Board of Appeals – schedule of appeal hearings-no action
CoStars – Fleet Card Program- no action
Warren Co Board Planning & Zoning – RE; Smith, Richardson, Slocum letters – no action
Page 2, September 26, 2016
PSATS Unemployment Compensation Group Trust – Contribution Rate Notice for 2017 – no action
PA One Call – 2015 Annual Report – no action
LTAP Classes – review – approved for Joe to attend
PA State Historic Preservation Office – RE: First Energy Project – no action
Notice of Estimated Allocation Municipal Liquid Fuels and Turnback 2017 – no action
PSA for River Road Bridge – Atlantic Broadband – information only
Open Records Request to PennDot RE: Owens Rd/HOP – received via email
UPMC RE: update Group Contact Person – information only
John Delacio – RE: County Land Use letter; Mary Hopshire – contact County for land use letter
ErieBank – Commitment Letter for CTMA refi – no action
The Solicitor was present. She reviewed the current Township project list.
A resolution was prepared in order to extend the life of the Conewango Township Municipal Authority for another 50 years.
The Plummer St Ballfield, no further action at this time for the Solicitor. However, Randy Sleeman mentioned that Ken Rieff contacted him about the Southwell road being opened to let access for the overweight trucks to gain access to the property to install the poles.
The Solicitor has heard nothing back from the Realtor regarding the Barley Home.
The Solicitor brought the Stormwater Operation & Management Agreement back for the Supervisors to sign, she will then have Bob Clark sign it to finalize the Stormwater Plan for the Equestrian Center.
Regarding the Drainage problems that exist on Nathan St., Jackson Run Rd and Owen Rd, it was decided that she would write letters to both PennDot (outlining the drainage issues) and the Department of Environmental Protection (regarding the possibility of dredging of Jackson Creek).
Regarding the 4 Scott Run Rd nuisance property, both property owners are deceased. The Solicitor was able to find 7 of the 8 Pangborn children. The Supervisors requested for the Township Secretary to send letters to them regarding the property.
The Solicitor reports that she has left messages for Principal with no return calls at this time.
The Solicitor reported that she was able to gain access to PennDot ECMS system and approve River Road Project under the “Municipal Legal”.
General Fund $14,633.29
Starbrick Fund $ 742.10
Liquid Fuels $44,483.35
It was moved by Jeff Zariczny and carried unanimously to pay outstanding bills.
Page 3, September 26, 2016
POLICE DEPARTMENT REPORT
Patrolman Andersen was present and gave report.
He reported that Child Safety Enforcement ends this Friday, September 30th. They will continue to have media events this week.
ROAD DEPARTMENT REPORT
Randy Sleeman was present and gave report.
He reports that he received a call from Ken Reiff regarding the ballfields and the new roadway to bring in the overweight trucks to the ballfields, instead of coming across Plummer St bridge. Ken requested some 2RC gravel. Since the ballfield is owned by the township, the Supervisors approved for 10-12 Tons of 2RC to be taken to the ballfield.
Randy reports that grading still needs done on Keil Road and berm-ing is still on list for several roads.
Warren County DGLVR Grant deadline is October 7th. The Township Secretary was waiting for information from the Resource Conservationist in order to complete the grant packet. She dropped it off today, and the DCNR has decided not to include the whole length of Logan Road but rather the top half of it for the 2017 grant cycle. Supervisor Zariczny mentioned to then take a percentage of what they originally approved for in kind at the last meeting since it will not be the whole road.
Greg Noon from ErieBank left a proposal for the deposit accounts for the Board to review. The Supervisors requested that the Township Secretary review both proposals and be prepared to give a brief overview at the next meeting.
The Township Secretary reported that all the employees have had time to review the proposed Workers Compensation Physician Panel. She is still waiting for a few changes to be able to present the final copy.
Following review of Resolution 2016-19, Amendment to the Articles of Incorporation for CTMA, Vince Duckett moved to approve the resolution. Carried unanimously.
It was moved by Ed Seebeck, to adopt Resolution 2016-20, Act 537 Special Study for NWMA. Carried unanimously.
A round table discussion was held at 4:30 P.M. today with residents from Nathan Street, Jackson Run Road, to discuss possible storm water issues that are affecting them.
The Township Secretary shared with the Board the information received from the Manufacturers Business Association Energy Advisor, Judy Rosatti regarding the current price contract that the township is locked into with alternate energy supplier for Penelec. There is still a year on the contract and at this time the township would have to pay an Early Termination Fee of approximately $3,600.00 to get out of the contract. Judy stated in her email that would not really save significant amount of money. The Township Secretary stated that the Board will have to take action next year as the contract comes close to ending, or it could roll over into another
Page 4, September 26, 2016
contract with undesirable rates. The Board approved to return to default Penelec energy supply rates after the contract ends. Carried unanimously.
The Township Secretary presented the Board with the last 6 years of invoices for the plowing and salting done at the Housing Authority Riverview Apartments. This was paid through the County Commissioners office until this year. The Commissioners sent a letter discontinuing this service. The Housing Authority of Warren County has request a quote for plowing and salting the loop around the apartments. Following review of invoices and further discussion, the Board has tabled this item until the next meeting. More information is needed on liability exposure.
Following discussion, it was moved by Vince Duckett and carried unanimously to order four (4) 30” x 24” orange Detour/River Road signs. Carried unanimously.
The Township Secretary suggested setting a few meetings for holding budget workshop sessions and advertising them. The Board stated that they can probably get it done in a meeting, but requested for the Township Secretary to research to see what they have done in the past and wondered if they can hold an executive session to work on the budget prior to a meeting.
Following brief discussion, it was moved by Ed Seebeck to set Trick or Treating in the township to Monday, October 31st from 6:00 P.M. to 8:00 P.M. Carried unanimously.
The Road Foreman requested for Joe to attend a class on Workzone Traffic Control due to lack of experience is this area. The Township Secretary found a free class offered by LTAP held in Meadville on October 13 from 8:00 A.M. – 2:00 P.M. It was moved by Vince Duckett for Joe Papalia to attend this training. Carried unanimously.
The Township received a request from American Cancer Society today regarding a 5K race, slated to be held on Saturday, October 29, 2016. Attached to the email request was a map of the 5K route. Per Chief Peters, he stated that they are not permitted to close roads without the proper permits from the state. Additionally, the route will interfere with the normal flow of traffic. The request was not approved at this time.
It was brought to the attention of the Board that a possible violation with Occupancy exists at a property at 902 Hillcrest and whether it should be referred to the Building Code Inspector for review and follow up. The Board requests that the Building Code Inspector moved forward with the matter.
The Township Secretary requested a day and time be set for the new employees 6 month evaluations. The Supervisors requested that Randy Sleeman complete an evaluation for Joe as his direct supervisor prior to the Supervisors meeting.
There being no further business to come before the Board, it was moved by Jeff Zariczny and carried unanimously to adjourn the meeting at 8:25 P.M.
Jennifer Riggin, Secretary-Treasurer