Conewango Township Board of Supervisors
4 Fireman Street Warren, Pennsylvania 16365
A G E N D A
September 12, 2016
1. Call to Order
2. Pledge to the Flag
3. Minutes of the Last Meeting
4. Visitors
5. Correspondence
6. Solicitor
7. Outstanding Bills;-General Fund $11,014.01 – Starbrick $2,072.17 – Streetlight $1,790.11 ::::
Total $14,876.29
8. Police Department Report
9. Road Department Report
10. Old Business
A. Warren County Dirt, Gravel & Low Volume Road Grant Program (2017)
B. River Road Bridge Project – next approval phase
C. Barley Home
D. Report of Vehicle Damage (Oiled roads)
E. Clark property – update
F. Speed Sign – quotes for review
G. Nathan Street Project update
11. New Business
A. MMO
B. Update Physician panel for Workers Comp
C. Andrea Property Subdivision & Southwell Subdivision – approval & sign
D. City of Warren; Sewer Revenue Fund – Review
E. Northwest Savings
12. Adjournment
Conewango Township Board of Supervisors
Regular Meeting September 12, 2016
The regular semi-monthly meeting of the Board of Supervisors of Conewango Township, Warren County, and Warren, Pennsylvania 16365 was held, Monday, September 12, 2016 at the Township building, 4 Fireman Street.
The meeting was called to order at 4:00 P.M. with Edward Seebeck, Vince Duckett and Jeff Zariczny in attendance.
The pledge to the flag was recited.
MINUTES
The reading of the minutes of the August 22nd, 2016 meeting were dispensed with and were approved as presented.
TREASURERS REPORT – None
VISITORS
The following visitors attended:
Charles Andracki – no comment
Kay Buerkle – no comment
Margie Cerra – Northwest Savings Bank; introduce other team members
John Marasco – Northwest Savings Bank; present information on Employee Benefit/Insurance
Peggie Monnie – Northwest Savings Bank; present information on Deposit Account Services
Tom Skelton – Northwest Savings Bank; present information on Municipal Investment Options
CORRESPONDENCE
Warren County Housing Authority – received a letter requesting a quote for contracted plowing services for the Riverview Terrace.
Following discussion, the Supervisors requested that the Road Foreman and Township Secretary work on a proposal for review at the next regular meeting.
City of Warren – received a letter regarding renewal application for permit to discharge of treated wastewater.
Following discussion, the Supervisors requested it be presented to the CTMA board for review and suggested that letters be sent to Industrial customers requesting the status of their permit to discharge effluent (and the type of effluent being discharged).
Fox Land Surveying, Inc. – received a notification letter regarding D& S Energy Corp. requesting one year extension on existing well permit.
Richard Lawson – Notification Letter of General Permit Application – Bank Rehabilitation/ 81 Follett Run Rd.
Northwest Soil Services – received a letter from Todd Fantaskey regarding Mary Hopshire / sewage disposal system denied
Zoning/Planning Letter – received a copy of a letter from County Planning / Zoning regarding Jacob Pangborn / Jeffrey York (shed on property) missing Zoning permit and Stormwater.
Warren County Board of Appeals – received a letter informing tax collector about the Steven Yeagle property assessment correction.
PA State Collection and Disbursement Unit – received a letter notification regarding Act 64
DCED Local Government Services – received an email invite to a Round Table meeting for local government officials on Sept 21 in Ridgway.
Selective Insurance – received a letter from Selective regarding the Jeffrey Boice claim for vehicle damage
Dominion Energy Solutions RE: Columbia Gas – solicitation from Dominion energy regarding locking in gas rates.
Hagan Business Machines – Bob Lee/Sales Rep stopped in and dropped off flyer for services.
Following a brief discussion, the Supervisors requested information regarding the contract on the copier/printer.
City of Warren – received an invite to visit Wastewater Plant on Harmar on Sept 24th at 9am. Open to the public.
First Niagara – received a Notice of PA Public Funds Deposits
Penelec – Township Secretary found information on Municipal Traffic Signal Lighting Incentive Program and Lighting Incentive Program to share with the board.
SOLICITOR
The Solicitor was present. She reviewed the current Township project list.
The Solicitor explained that Conewango Township Municipal Authority will need to have an Amendment to their Articles of Incorporation to extend the life of the Authority because the terms of both the existing loan and the new loan will extend beyond the date of February 17, 2034. This will be prepared and presented at the next board meeting.
Ballfield – nothing new to update
Barley Home – The Solicitor relayed that the listing agent for the property provided a sale contract to submit the Township’s offer of $5,000 to purchase the property at 506 South State Street. The contract needed to be signed and a $1,000 down payment needed to accompany it. Since the Board of Supervisors had previously voted in favor of this matter at a prior meeting, they requested for the Township Secretary to prepare the $1,000 check and Chairman Seebeck signed the sales contract. According to the Solicitor, the offer now needs to go before not only the property owners but also the Bankruptcy court.
The Solicitor explained the both property owners of 4 Scott Run Rd (Nuisance Property) are deceased and there are no estates open for either person. At this time, more research will need to be done.
The Solicitor stated that she is still reviewing the non-uniform Pension plan for options. Township Secretary supplied the Solicitor with a folder of information.
OUTSTANDING BILLS
General Fund $11,014.01
Starbrick Fund $ 2,072.17
Streetlight $ 1,790.11
Total $14,876.29
It was moved by Jeff Zariczny and carried unanimously to pay outstanding bills.
POLICE DEPARTMENT REPORT
Patrolman Andersen was present and gave report.
He reported that the partnership with the Warren County Housing Authority for the Substation at Riverview Terrace has dissolved. This dissolution was initiated by Tonya Mitchell-Weston through an email regarding lack of use. The Police Department with the help of the Sheriff Department vacated the property on September 1, 2016. The sign was removed at that time too.
Patrolman Andersen also informed the Board that the department received a grant for the Child Passenger Safety Seat program. It runs from Sept. 18-30th, 2016. There will be some media coverage and daycare visits throughout that time. He also mentioned that all the department is trained on child safety seats.
ROAD DEPARTMENT REPORT
Randy Sleeman was present and gave report.
He reported that the Road crew closed the River Road Bridge today. It will remained closed until construction is completed summer 2017.
The tar and chipping is done for the year.
All the MC70 that was ordered, has been applied.
Upcoming projects, include berm work along some roads. The anti-skid will be delivered soon.
Leaf collection will start around Oct. 17th.
Received the thumb.
The Peterbilt inspection is due, but will not pass due to it needed springs replaced. Randy will get a price for a set of springs. It was moved by Ed Seebeck and carried unanimously to have the work done on the Peterbilt, after he receives a quote for the parts.
Randy stated that he will need to order supplies for the leaf machine. It was moved by Ed Seebeck and carried unanimously to purchase parts needed for the leaf machine.
OLD BUSINESS
The Township Secretary informed the Board that the Warren County Dirt, Gravel & Low Volume Road Grant Program grant application is due by Oct. 7th. The Township Secretary inquired with the Board for whether they wanted to include any “in kind” on the application. Examples of “in kind” could be labor, materials, use of equipment etc.
Following discussion, it was moved by Ed Seebeck and approved unanimously to approve “in kind” allocations to be included in the grant proposal. This will include two and half weeks of labor from three road crew, $10,000.00 in materials including use of grader, 2 dump trucks, backhoe and loader. The Township Secretary will prepare the grant application for the October 7, 2016 deadline and present at the next regularly scheduled meeting.
The Township Secretary informed the Board that she needed to approve the next phase of the River Road Bridge project on the PennDot ECMS system. The construction company selected was Thomas Construction out of Grove City, PA. It was approved unanimously for the Township Secretary to approve the construction contractor.
The Township Secretary informed the Board that the Clark property Stormwater was not complete until Mr. Clark and the Township signed the Stormwater Maintenance Agreement. This agreement will then get filed at the courthouse register and recorder office with his property deed. The Solicitor took the agreement and requested for Mr. Clark to stop in her office sometime and sign it. She can then notarize it for him and he can file it at the courthouse.
Request for quotes were presented to the Board for the Speed Signs. The board reviewed the quotes and no further action was taken.
The Township Secretary informed the Board that the letters inviting the area residents were sent out for the Nathan Street project for the Round Table meeting on September 26, 2016 at 4:30 P.M.
NEW BUSINESS
The 2017 Minimum Municipal Obligation for the Police Pension Plan and Non-Uniform Pension Plans were presented to the Board for review.
It was carried unanimously to approve Resolution 2016-16, Resolution dealing with the financial requirement of the Township Uniform, Pension Plan in Compliance with the State Auditor General Regulations.
Section 1. (Police Pension Plan) That since the estimated 2016 Payroll for members of the employees enrolled in the police pension plan is estimated to be $218,748.00, and since the Township’s liability to fund said pension plan is estimated to be $18,086.00 according to the Minimum Municipal Obligation formula, and since it is estimated that said obligation is expected to be received as state aid in the year 2017, it is hereby resolved that the amount of $18,086.00 be included in the 2017 general fund budget.
It was carried unanimously to approve Resolution 2016-17, Resolution dealing with the financial requirement of the Township Non-Uniform, Pension Plan in Compliance with the State Auditor General Regulations.
Section 1. (Non-Uniform Pension Plan) That since the estimated 2016 Payroll for members of the employees enrolled in the non-uniform pension plan is estimated to be $150,846.00, and since the Township’s liability to fund said pension plan is estimated to be $41,018.00 according to the Minimum Municipal Obligation formula, and since it is estimated that said obligation is expected to be received as state aid in the year 2017, it is hereby resolved that the amount of $41,018.00 be included in the 2017 general fund budget.
Both Resolutions were adopted on September 12, 2016.
The Township Secretary reported that Brad Allen from Rossbacher noticed that the Workers Comp Physician Panel has not been updated in a while, therefore he had it updated with physicians and providers that are in a closer proximity to the Township and its’ employees.
The Board reviewed it and would like the employees to have input, therefore it was moved to table it for approval until the next meeting.
The Supervisors approved and signed the Subdivisions for Andrea Property and the Southwell Property.
The Supervisors reviewed the City of Warren-Sewer Revenue Fund Report and a few questions were raised about the fund being used to pay on the City’s street sweeper.
ADJOURNMENT
There being no further business to come before the Board, it was moved by Jeff Zariczny and carried unanimously to adjourn the meeting at 6:45 P.M.
Respectfully submitted,
__________________________
Jennifer Riggin, Secretary-Treasurer