Conewango Township Board of Supervisors
4 Fireman Street Warren, Pennsylvania 16365
A G E N D A
November 14, 2016
1. Call to Order
2. Pledge to the Flag
3. Budget Workshop
4. Minutes of the Last Meeting
5. Treasurer’s Report
9. Outstanding Bills;-General Fund $12,130.45 – Starbrick VFD $1,199.61 North Warren VFD $ 1,306.22 – Streetlights $1,780.49 :::: Total $16,416.77
10. Police Department Report
11. Road Department Report
12. Old Business
A. Deposit Accounts
B. Nathan Street Project Update
C. Barley Home
D. Budget Workshops
F. Engineer – letter of interest
G. Floodplain Ordinance update
H. BEI; pedestrian Channelizing Devices
I. Cell phones- Road crew
13. New Business
A. UCC / IPMC Appeal Board
B. Warren Webster; approve cost for repair of hydrant on Butternut
C. COG purchase of 2A Crushed Limestone
D. PA One Call Class; Nov 17th
E. Subdivision for: Richard S. Nelson
F. Paws Along the River request for donation 2016 & 2017
G. Resolution 2016-24; RA16010014 Amendment #2 for River Road Project (decrease)
H. Employee Benefit Meeting & Luncheon: Nov 18th
I. Logo shirts
Conewango Township Board of Supervisors
Regular Meeting November 14, 2016
The regular semi-monthly meeting of the Board of Supervisors of Conewango Township, Warren County, and Warren, Pennsylvania 16365 was held, Monday, November 14, 2016 at the Township building, 4 Fireman Street.
The meeting was called to order at 2:00 P.M. with Edward Seebeck, Vince Duckett and Jeff Zariczny in attendance.
The pledge to the flag was recited.
The board was in a budget workshop from 2:00 P.M. until 4:00 P.M. working on the proposed budget for 2017.
The reading of the minutes of the October 24th, 2016 meeting were dispensed with and were approved as presented.
TREASURERS REPORT – NONE
The following visitors attended:
Charles Andracki – with reference to the IPMC in place; that the township does not currently have an appeal board in place. It was noted, by the supervisors that the development of an appeal board is under review.
Gary Stoops – referencing the Jackson Creek that runs behind his business (Dairy Queen) on Rt 62 in North Warren, and his concern with the high waters that have occurred recently, he wants something done about getting the creek cleaned out. He claims this has been going on for years and his requests have gone unanswered. He mentioned a dyke being built in 1952 in the vicinity of Timothy & Victor streets and that it was built by the Army Corp of Engineers and was to be the townships responsibility to maintain. (*this will need to be researched). He stated that he has called PA DEP and they indicated that the creek near the bridge is PennDot’s responsibility. The Township Supervisors stated that they have been reviewing the creek periodically, but that it quite possibly is a deed issue, and suggested to Gary that he, contact Adam Elms at PennDot, and to talk to the other businesses in the area to build support. Lastly, Gary ended with his off to contribute his own money if needed to fix stuff.
Bill Clark & Jeff Depetro – they are from Bollingers and are attempting to get a pedestrian crosswalk set up on North State Street. They shared with the Supervisors a completed application for the pedestrian channelizing devices/signs. They indicated to the Supervisors that they can get the signage, but they need the township approval to move forward.
Jim Russell – regarding his property near the Red Maple Inn. He explained that there are some drainage issues behind the motel, having to do with a pipe that runs under Hillside Drive. He also claims that the ditch behind motel is plugged. Randy Sleeman, Road foreman, indicated that he knows which drainage pipe he was referring to. Randy will go out to site location and review to see what can be done.
City of Warren; Ribbon cutting at Harmar St
Conewango Creek Watershed Association; Thank you
WC Planning & Zonning;
-violation letter for 25 Hillside Dr. / Backyard Chicken
-Zoning variance granted for: Robert W. Petruso for Audiology Professional Office
-Zoning variance granted for: Donald A Saporito for Auto Sales in North Warren
WC Conservation District; Erosion & Sediment Control letter for Warren Substation-Trans-Allegheny interstate line Co.
Kwik Fill/URC; gift card offer
Email from resident (Bill and Maryanne Walters); accolades to Patrolman Kibbey for his professionalism
Boyles Insurance; would like to send insurance proposal
PennDot LTAP; Traffic Signs basics
Environmental Remediation & Recovery; Former North Warren BP
The Solicitor was present. She reviewed the current Township project list.
Ballfield – nothing to update
Barley Home-indicated that the property owners are considering our offer, and that there is a status conference scheduled for December 7, 2016. More information may become available after that.
Non-uniform Pension-the Solicitor indicated that she requested additional information from Joel Wiborg at Principal and to date, nothing has been received.
Nathan Street drainage – the Solicitor sent letters to both PennDot and DEP and have not received any responses.
There were no other updates from the project list at this time.
General Fund $12,130.45
Starbrick Fund VFD $ 1,199.61
North Warren VFD $ 1,306.22
Streetlight $ 1,780.49
It was moved by Jeff Zariczny and carried unanimously to pay outstanding bills.
POLICE DEPARTMENT REPORT
Chief Peters was present and there was no report.
ROAD DEPARTMENT REPORT
Randy Sleeman was present and gave report.
Mike will be back on Nov. 23rd.
Leaf pick up going good. The two inmates are working out good.
Also, getting plows ready, needed to order a couple parts.
Deposit Accounts; nothing to update
Nathan Street Project; nothing to update
Barley Home; see solicitor notes above
Budget Workshops; need to schedule another for Monday, November 21 at 12:30 P.M., need to advertise.
Engineer – advertisement; the Township Secretary presented three engineering submissions for review. Supervisor Zariczny requested for Road Foreman Randy Sleeman to review the submissions. Supervisor Zariczny requested for at least two more engineer firms be added to the group for review. The Township Secretary will solicit for two more by the next meeting.
Floodplain Ordinance update; according to a letter received from Warren County Planning and Zoning; municipalities will not have to adopt a separate ordinance
BEI; pedestrian Channelizing Devices; Following discussion during visitor period, it was moved by Jeff Zariczny to approve Bollinger to proceed without financial obligation from the township. Carried unanimously.
Cell phones- Road crew; following brief discussion, it was moved by Jeff Zariczny to approve for the Township Secretary to order new smartphones for the road crew. Carried unanimously.
UCC / IPMC Appeal Board; the Township Secretary reported that she has a meeting set up for Monday, November 21st in collaboration with Youngsville Borough to look at possibly setting up a multi-municipal agreement for a UCC/IPMC appeal board. Following discussion, the Board moved to table the multi-municipal collaboration and to seek to set this up exclusively for Conewango Township. Carried unanimously.
Warren Webster; approve cost for repair of hydrant on Butternut; Harold reports that it will cost $800 to repair the hydrant ($400 in labor, $400 in parts). It was moved by Ed Seebeck, seconded by Vince Duckett and carried unanimously to approve the cost of the repair.
COG purchase of 2A Crushed Limestone; upon review of an email from C.O.G. representative, Dan Glotz with reference to a joint purchase of #2A Limestone, the board and Road Foreman indicated that the township doesn’t use that size aggregate, therefore would not be interested in participating in a joint purchase. However, if they were to do a joint purchase of #8 Limestone or larger, there may be some interest.
PA One Call Class; Nov 17th; Township Secretary reports that the class is free and runs from 8am-10am, Randy Sleeman, Joe Papalia, Vince Duckett, and she are all signed up to participate. Supervisor Seebeck is interested in attending too. Township Secretary will register him.
Subdivision for: Richard S. Nelson; it was moved by Jeff Zariczny, seconded by Vince Duckett to approve the subdivision request for Richard S. Nelson. Carried unanimously.
Paws Along the River request for donation 2016 & 2017; Following discussion, it was moved by Vince Duckett to approve a donation to P.A.T.R. in the amount of $250.00 for 2016 and $250.00 for 2017. Following further discussion, this motion was rescinded by Vince Duckett, and amended by Ed Seebeck to approve the amounts of the donations to $250.00 for year 2016 and $750.00 for year 2017. Carried unanimously.
Resolution 2016-24; RA16010014 Amendment #2 for River Road Project (decrease); Following review of resolution, it was moved by Ed Seebeck, seconded by Vince Duckett to approve Resolution 2016-24. Carried unanimously.
Employee Benefit Meeting & Luncheon: Nov 18th; the Township Secretary gave reminder that John Marasco from Northwest Benefit Services would be coming to review the health plan and hand out booklets. There will also be an employee luncheon, provided by the employees.
Logo shirts; the board requested the Township Secretary put together a purchase proposal for costs related to purchasing shirts, jacket and hoodies for township employees for review at a future meeting.
The Board went into executive session from 5:40 P.M. – 6:05 P.M. to discuss personnel issues.
ADDITIONAL NEW BUSINESS
Following discussion, it was moved by Vince Duckett, seconded by Jeff Zariczny to hire Felix and Gloeker by Resolution 2016-25 designating a Certified Public Accountant firm to assume the responsibility of the elected auditors with regard to performing an audit of all accounts and prepare the required financial statement of Conewango Township for calendar year 2016. Carried unanimously.
Additionally, it was moved by Vince Duckett, seconded by Jeff Zariczny to approve for Felix and Gloekler Firm to review payroll records for calendar years 2014, 2015, and 2016. Carried unanimously.
There being no further business to come before the Board, it was moved by Jeff Zariczny and carried unanimously to adjourn the meeting at 6:15 P.M.
Jennifer Riggin, Secretary-Treasurer